Calendars in Wrike and How to Navigate Them

Regular and external users can create calendars and calendar layers. Collaborators can view calendars shared with them.

Calendars help you keep track of what needs to be worked on and when. In Wrike, calendars consist of layers. Each layer displays tasks or projects according to filters and other parameters you set when you create them. You can add one or multiple layers to each calendar and set them to show different tasks and projects.

There are 2 types of layers in Wrike calendars, smart and classic. Learn how to create new layers here.

You can customize your calendar view to display tasks from multiple calendars or layers at the same time. Check any combination of calendars and layers to display all their tasks on the grid. Calendars can be viewed by week or month for daily planning, and quarter or year to keep an eye on your roadmap.

Getting to your calendar

There are three ways to navigate to the calendar you want to view or work on. On your home page, you can simply select the Calendars tab 1 from the right menu. Or click the Launchpad icon 2 in the top navigation bar and select Calendars from there. Alternatively, if you are a member of a space, you can access calendars associated with that space from inside of it.

Wrike calendars are laid out so you can display exactly what you need with a few clicks.

Collapse or expand the calendar panel

The left panel shows all available calendars (either created by you or shared with you) and all layers of those calendars. Click on the collapse/expand icon 1 to hide or show the list of calendars.

Collapse or expand calendars

Click on the caret icon 2 to the left of the calendar’s name to collapse or expand the list of layers it contains.

Change the time frame

From the menu, select how to view your calendar: by week, month, quarter, or year. 3

Switch to a different month, year, quarter, or week

Click the caret icons 4 to the right of the Today button or use the left and right arrow keys on your keyboard.

Navigate back to the current time period

Click on the Today button. 5

Review settings of smart calendar layers

Hover over the funnel icon 6 to the right of a smart calendar layer title to review the settings and see which filters are applied to tasks or projects on this layer.

Open a project or a task in the overlay view

Click a bar representing a task or a project on the grid.

Find today’s date in quarter or year views

The vertical red line on the grid indicates today’s date.

Find weekends

Grayed-out days in week or month views and the vertical gray lines (which appear when you drag tasks and projects to reschedule them in quarter view) indicate weekends.